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Human Resource Administrator

Human Resource Administrator

Job Listing: Human Resource Administrator

Trinity School for Ministry (TSM) is an evangelical seminary in the Anglican tradition that forms Christian leaders for mission.  Since its founding in 1976, TSM has sought faculty and staff who were both deeply committed Christians and professionally gifted.

All TSM staff members are expected to be committed to Jesus Christ, to TSM’s vision, purpose, and values and to affirm the TSM Statement of Faith.

Department:  Accounting

Reports to:  Vice President of Administration

Time Requirement:  Full-time (40 hours/week), salaried 

Job Summary:  The Human Resource Administrator manages and prepares human resource documents, assists employees with work issues, facilitates employee onboarding and training, processes and maintains payroll records, and oversees the enrollment and maintenance of the employee benefit package.

 Primary Duties (Payroll):

  • Process wage and other compensation payments to exempt and nonexempt staff, faculty, students, foreign faculty, adjunct professors and seasonal employees using the ADP Workforce Now payroll system from beginning to end (recording of timesheets to distribution of paychecks) 
  • Enter payroll data in spreadsheet form for general ledger posting (Excel)
  • Draft and distribute Hourly Employee Timesheet Schedule and verify with payroll system
  • Annually administer clergy housing allowances
  • Review and distribute W2 and 1099 forms annually
  • Create and maintain employee paper and digital payroll and personnel files
  • Administer salary increases, annually and periodically
  • Administer employee payroll deduction(s), annually and periodically
  • Monitor and pay adjunct faculty members according to contracts
  • Administer wage garnishments; explain notice to employee, record payroll deduction, and pay designated authorities
  • Annually record group term life insurance for W2 reporting

Primary Duties (Benefits):

  • Reconcile and administer payment of employee benefits including health, vision, dental and life insurance and pension plans
  • Timely communicate changes in status of employees’ benefits to proper brokers
  • Assist with employee understanding of benefit, payroll, and human resource procedures and policies
  • Produce and distribute employee total compensation packages
  • Advise employees on issues related to policies and resolve associated concerns as they arise
  • Administer COBRA notifications, enrollments, and payments
  • Annual review, enrollment, and administration of employee benefit package
  • Administer enrollment of newly hired employees in the benefit package
  • Prepare, distribute, and file 1094-C and 1095-C healthcare forms

Primary Duties (Human Resources):

  • Assist department supervisors with recruitment, and hiring of new employees, including the creation of the job listing, posting of job opening with advertisers, distribution of documents to supervisors and search committees, correspondence with applicants and committee, and scheduling and attending interview sessions/campus tours
  • Serve on the search committee for faculty members and Dean President 
  • Correspond with applicants before, during, and after (regret letters) the search process
  • Facilitate the updating of job descriptions 
  • Administer employee annual reviews
  • Write and distribute policy/procedure revisions to Faculty, Adjunct Faculty and Staff Employee Handbooks
  • Research and administer compliance training sessions 
  • Assist supervisors with employee terminations (voluntary and involuntary)
  • Attend and facilitate exit interviews
  • Serve as a member on the Events Committee; plan and execute employee morale-boosting events 
  • Conduct investigations if/when incidents arise by interviewing involved parties and presenting a solution

Primary Duties (Other):

  • Reconcile and record HR and payroll related invoices
  • Produce and maintain HR and payroll procedural manuals
  • Review archived files to determine shelf-life 
  • Develop supervisor and employee training and cross-training
  • Attend webinars and/or seek guidance on ever-changing compliance issues; file compliance documents with designated authorities
  • Produce HR report and attend Board of Trustees meeting as directed


  • Basic accounting principles 
  • Payroll tax regulations and reporting procedures 
  • Clergy payroll tax laws and procedures 
  • Payroll and human resource documentation procedures and requirements including 

COBRA regulations

  • Accounts payable principles, procedures and standards
  • Proficient in use of Microsoft Office and Google products
  • Ability to learn automated payroll systems and software tools 


  • Detail oriented with demonstrated accuracy
  • Ability to meet deadlines timely 
  • Strong ability to be well organized and multi-task
  • Excellent listening skills
  • Ability to analyze and solve problems
  • Highly trainable with the desire to learn new processes in an ever-changing work 


  • Ability to seek opportunities for continued educational training to increase job 


  • Flexibility in assisting other departments when needed
  • Ability to interact pleasantly with staff, faculty and students
  • Ability to exhibit a high level of confidentiality
  • Strong interest in keeping current on labor law and other regulatory changes
  • Ability to work independently with little supervision


Personal Qualifications:

  • Commitment to Christian values and to Trinity’s vision, purpose, values, and statement of faith
  • Christian ethics and integrity
  • Strong work ethic
  • Self-motivated

Salary and Benefits:

  • Salary is competitive and commensurate with experience.
  • Benefits include healthcare, dental, and vision coverage, health reimbursement account, life insurance, 15% employer contribution to pension plan, and employee funded supplemental pension plan. 


To Apply: 

  • Qualified individuals are encouraged to apply by submitting a cover letter, resume, and three letters of recommendation to by March 1, 2024.